![outlook private appointment column field outlook private appointment column field](https://www.msoutlook.info/pictures/appointment-delegate-private-not-available.png)
This is something you must take into consideration as long-range retention policies (which many are) can consume a significant amount of site collection space over time. This is included in the storage consumed by the Site Collection it’s in.
![outlook private appointment column field outlook private appointment column field](https://cdn.ablebits.com/_img-blog/outlook-customize-calendar/outlook-options-calendar.png)
Q: Does space consumed by the Preservation Hold library count toward my Site Collection storage quota?Īnswer: Yes. This is not a point-in-time snapshot of a site’s content, but a log of all changes and deletions made to content across the site. Q: Can I use the Preservation Hold library as a backup?Īnswer: No. Note: a Group Owner is also a site collection administrator, however content from the PHL doesn’t appear in search results for them. In a user’s OneDrive, content in the PHL doesn’t appear in search results from a search done from SharePoint or OneDrive. Search results will include content stored in the Preservation Hold library since a Site Collection Administrator has access to the library. Q: Is content searchable in the Preservation Hold library from the SharePoint front-end search?Īnswer : Yes, but only by a site collection administrator. Q: What is the best way to find content being retained by a Retention policy?Īnswer : Content Search (and eDiscovery search) are the Compliance Admin tools to help you verify what’s being retained and to satisfy any regulatory requests/legal holds your organization may have. (**This is a recent change as it used to be permanently deleted from the PHL and not go into any recycle bin) If the retention period has elapsed, any items in the PHL will be automatically moved to the second-stage recycle bin (not visible to anyone but a site collection admin) where they will be permanently deleted after 93 days. Q: When does content retained in the Preservation Hold Library (PHL) get deleted?Īnswer : This is controlled by a periodic back-end timer job whose schedule you have no insight into. Due to the retention policy, the deleted content will also go into the Preservation Hold Library on the site. Content stored in the recycle bin counts toward your site’s storage quota.
![outlook private appointment column field outlook private appointment column field](https://www.techrepublic.com/a/hub/i/2017/01/18/7cef3cc8-e71c-4ef2-b2ae-1011ebedd7d7/outlookhideprivateapptse.jpg)
Content will automatically go into the SharePoint site’s recycle bin and will follow normal Recycle bin processing from that point. Q: Does content deleted on a site protected by a Retention policy go into the recycle bin?Īnswer : Yes. Q: What content is retained by a Retention policy on a SharePoint site?Īnswer : documents (all file types) from all libraries on a site, list items (including attachments), calendar items, site pages If you have Retention Policy questions not listed here, let me know! If it makes the cut, I’ll add it to the list. In the spirit of community and sharing, this post is my running list of common questions I’ve received over the recent past on Retention Policies in SharePoint and OneDrive and my answers. The idea of this blog post was borne from the “firehose” of questions I receive relating to retention policies thru my blog, social media, and from customers I work with in the Security & Compliance space.